Publications

Information available from Bay of Colwyn Town Council under the Publication Scheme

Information to be published How the information can be obtained Cost
Class1 – Who we are and what we do
(Organisational information, structures, locations and contacts)   This will be current information only N.B. Councils should already be publishing as much information as possible about how they can be contacted
(hard copy and/or website)  
Who’s who on the Council and its Committees Website
Hard copy –     contact Clerk
 Free 10p/sheet
Contact details for Clerk and Council members (named contacts where possible with telephone number and email address (if used)) Website
Hard copy – contact Clerk
 Free 10p/sheet
Location of main Council office and accessibility details Website
Hard copy – contact Clerk
 Free 10p/sheet
Staffing structure Website
Hard copy – contact Clerk 
 Free 10p/sheet
Class 2 – What we spend and how we spend it
(Financial information relating to projected and actual income and expenditure, procurement, contracts and financial audit)   Current and previous financial year as a minimum
(hard copy and/or website)  
Annual return form and report by auditor Website
Hard copy – contact Clerk
10p/sheet
Finalised budget Hard copy – contact Clerk 10p/sheet
Precept Hard copy – contact Clerk 10p/sheet
Borrowing Approval letter Hard copy – contact Clerk 10p/sheet
Financial Standing Orders and Regulations Hard copy – contact Clerk 10p/sheet
Grants given Hard copy – contact Clerk 10p/sheet
List of current contracts awarded and value of contract Hard copy – contact Clerk 10p/sheet
Members’ allowances and expenses Website
Hard copy – contact Clerk
10p/sheet
     
Class 3 – What our priorities are and how we are doing   (Strategies and plans, performance indicators, audits, inspections and reviews)  (hard copy and/or website)  
Notes to accompany annual budget and current list of needs identified Hard copy – contact Clerk
See Budget
 
Local charters drawn up in accordance with WAG guidelines None applicable, at present  
     
Class 4 – How we make decisions   (Decision making processes and records of decisions)   Current and previous council year as a minimum  (hard copy or website)  
Timetable of meetings (Council, any committee/sub-committee meetings and community meetings) Website
Hard copy –     contact Clerk  
Free 10p/sheet
Agendas of meetings (as above) Website /Town Hall Notices
Hard copy – contact Clerk
Free 10p/sheet
Minutes of meetings (as above) – nb this will exclude information that is properly regarded as private to the meeting. Website/Library
Hard copy   contact Clerk
Free 10p/sheet
Reports presented to council meetings – n.b. this will exclude information that is properly regarded as private to the meeting. Website (with agenda)
Hard copy – contact Clerk
10p/sheet
Responses to consultation papers Hard copy – contact Clerk 10p/sheet
Responses to planning applications Website
Hard copy –     contact Clerk  
Free 10p/sheet
Bye-laws             No Information held  
     
Class 5 – Our policies and procedures  
(Current written protocols, policies and procedures for delivering our services and responsibilities)   Current information only 
(hard copy or website)  
Policies and procedures for the conduct of council business:   Procedural standing orders; Committee and sub-committee terms of reference ;Code of Conduct; Policy statements   Hard copy – contact Clerk 10p/sheet
Policies and procedures for the provision of services and about the employment of staff:   Internal policies relating to the delivery of services; Health and safety policy; Policies and procedures for handling requests for information; Complaints procedures (including those covering requests for information and operating the publication scheme) Hard copy – contact Clerk Hard 10p/sheet
Information security policy Hard copy – contact Clerk 10p/sheet
Records management policies (records retention, destruction and archive) Hard copy – contact Clerk 10p/sheet
Data protection policies Hard copy – contact Clerk 10p/sheet
Schedule of charges (for the publication of information) (Room Hire)   Website
Hard copy – contact Clerk  
Free
10p/sheet
      
Class 6 – Lists and Registers    
Currently maintained lists and registers only  
(hard copy or website; some information may only be available by inspection) 10p/sheet
Assets Register Hard copy – contact Clerk   10p/sheet
Disclosure log (indicating the information that has been provided in response to requests; recommended as good practice, but may not be held by community councils) Not held (see Minutes)
 
Register of members’ interests Website
Hard copy – contact Clerk
Free
10p/sheet
Register of gifts and hospitality Hard copy – contact Clerk 10p/sheet
Dosbarth 7 – Y gwasanaethau a gynigir gennym Class 7 – The services we offer  
(Information about the services we offer, including leaflets, guidance and newsletters produced for the public and businesses)   Current information only 
(hard copy or website; some information may only be available by inspection) 10p/sheet
Allotments Information available from Conwy C.B.C.  
Burial grounds and closed churchyards Information available from Conwy C.B.C.  
Community centres and village halls  

Town Hall –Room Hire

None owned or run by Bay of Colwyn Town Council
Contact Clerk/Website
 
Parks, playing fields and recreational facilities Provided by Conwy C.B.C.  
Clocks, memorials and lighting Hard copy – contact Clerk 10p/sheet
Bus shelters Provided by C.C.B.C  
Markets None  
Public conveniences Provided by C.C.B.C  
Agency agreements    
A summary of services for which the council is entitled to recover a fee, together with those fees (eg burial fees) None  
      
Additional Information  
This will provide Councils with the opportunity to publish information that is not itemised in the lists above
   
None at present  

Contact details:
Mrs Tina Earley MILCM

Town Clerk and Responsible Financial Officer

Town Hall

Ffordd Rhiw Road

Bae Colwyn Bay

LL29 7TE.

Tel: 01492 532248,  e-mail: info@colwyn-tc.gov.uk or visit: www.colwyn-tc.gov.uk   

SCHEDULE OF CHARGES This describes how the charges have been arrived at and should be published as part of the guide.

TYPE OF CHARGE DESCRIPTION BASIS OF CHARGE
Disbursement cost Photocopying @ 10p per sheet (black & white) Actual cost* 1.5p/sheet, plus envelope and postage costs
Postage Included Actual cost of Royal Mail standard 2nd class
Statutory Fee To cover time spent by staff collating the information In accordance with the relevant legislation (quote the actual statute)

* the actual cost incurred by the public authority