Publications
Information available from Bay of Colwyn Town Council under the Publication Scheme
Annual Return
Each year, local councils in Wales are required to complete an Annual Return, summarising their financial position at the completion of the financial year. This report and the accompanying statement of accounts are subject to internal and external audit.
Click to view the most recent audited Annual Return.
Click to view Audit Wales – Audit Completion notice.
Corporate Plan
Our Corporate Plan summarises the main aspirations of the Council for the current term of office and outline how we plan to achieve these.
Please click to view the 2018-2022 Corporate Plan.
Annual Report
The Council produces a written Annual Report summarising its activities during the past municipal year.
Please click to view the 2021-22 Annual Report.
Annual Training Plan
Staff & Cllr Training Plan 2022’23
The Biodiversity and Resilience of Ecosystems Duty Report
Town and Community Councils are subject to the biodiversity and ecosystems resilience duty under the Environment (Wales) Act 2016. Under section 6(7) of the Environment (Wales) Act 2016 all public authorities must, before the end of 2019 and before the end of every third year after 2019, publish a report on what they have done to comply with the s6 duty. The s6 report will provide transparency and accountability for the public authority’s response to its s6 duty, and could also act as a useful communication tool for stakeholders, the community and business groups. It will also provide the basis for each public authority to review their s6 action, and the collective reports across Wales will form the basis for a Wales wide evaluation of the operation of the s6 duty.
Click to view ‘The Biodiversity and Resilience of Ecosystems Duty 2022 Report’
| Information to be published | How the information can be obtained | Cost |
|---|---|---|
Class1 – Who we are and what we do(Organisational information, structures, locations and contacts) This will be current information only N.B. Councils should already be publishing as much information as possible about how they can be contacted |
(hard copy and/or website) | |
| Who’s who on the Council and its Committees | Website Hard copy – contact Clerk | Free 10p/sheet |
| Contact details for Clerk and Council members (named contacts where possible with telephone number and email address (if used)) | Website Hard copy – contact Clerk | Free 10p/sheet |
| Location of main Council office and accessibility details | Website Hard copy – contact Clerk | Free 10p/sheet |
| Staffing structure | Website Hard copy – contact Clerk | Free 10p/sheet |
Class 2 – What we spend and how we spend it(Financial information relating to projected and actual income and expenditure, procurement, contracts and financial audit) Current and previous financial year as a minimum |
Website Hard copy – contact Clerk | |
| Annual return form and report by auditor | Website Hard copy – contact Clerk | 10p/sheet |
| Finalised budget | Website Hard copy – contact Clerk | 10p/sheet |
| Precept | Website Hard copy – contact Clerk | 10p/sheet |
| Borrowing Approval letter | Website Hard copy – contact Clerk | 10p/sheet |
| Financial Standing Orders and Regulations | Website Hard copy – contact Clerk | 10p/sheet |
| Grants given | Website Hard copy – contact Clerk | 10p/sheet |
| List of current contracts awarded and value of contract | Website Hard copy – contact Clerk | 10p/sheet |
| Members’ allowances and expenses | Website Hard copy – contact Clerk | 10p/sheet |
Class 3 – What our priorities are and how we are doing(Strategies and plans, performance indicators, audits, inspections and reviews) |
(hard copy and/or website) | |
| Notes to accompany annual budget and current list of needs identified | Hard copy – contact Clerk See Budget | |
| Local charters drawn up in accordance with WAG guidelines | None applicable, at present | |
Class 4 – How we make decisions(Decision making processes and records of decisions) Current and previous council year as a minimum |
(hard copy or website) | |
| Timetable of meetings (Council, any committee/sub-committee meetings and community meetings) | Website Hard copy – contact Clerk | Free 10p/sheet |
| Agendas of meetings (as above) | Website /Town Hall Notices Hard copy – contact Clerk | Free 10p/sheet |
| Minutes of meetings (as above) – nb this will exclude information that is properly regarded as private to the meeting. | Website/Library Hard copy contact Clerk | Free 10p/sheet |
| Reports presented to council meetings – n.b. this will exclude information that is properly regarded as private to the meeting. | Website (with agenda) Hard copy – contact Clerk | Free 10p/sheet |
| Responses to consultation papers | Hard copy – contact Clerk | Free 10p/sheet |
| Responses to planning applications | Website Hard copy – contact Clerk | Free 10p/sheet |
| Bye-laws | No Information held | |
Class 5 – Our policies and procedures(Current written protocols, policies and procedures for delivering our services and responsibilities) Current information only |
(hard copy or website) | |
| Policies and procedures for the conduct of council business: Procedural standing orders; Committee and sub-committee terms of reference ;Code of Conduct; Policy statements | Hard copy – contact Clerk | 10p/sheet |
| Policies and procedures for the provision of services and about the employment of staff: Internal policies relating to the delivery of services; Health and safety policy; Policies and procedures for handling requests for information; Complaints procedures (including those covering requests for information and operating the publication scheme) | Hard copy – contact Clerk | 10p/sheet |
| Information security policy | Hard copy – contact Clerk | 10p/sheet |
| Records management policies (records retention, destruction and archive) | Hard copy – contact Clerk | 10p/sheet |
| Data protection policies | Hard copy – contact Clerk | 10p/sheet |
| Schedule of charges (for the publication of information) (Room Hire) | Website Hard copy – contact Clerk | Free 10p/sheet |
Class 6 – Lists and RegistersCurrently maintained lists and registers only |
(hard copy or website; some information may only be available by inspection) | 10p/sheet |
| Assets Register | Hard copy – contact Clerk | 10p/sheet |
| Disclosure log (indicating the information that has been provided in response to requests; recommended as good practice, but may not be held by community councils) | Not held (see Minutes) | Free 10p/sheet |
| Register of members’ interests | Website Hard copy – contact Clerk | 10p/sheet |
| Register of gifts and hospitality | Hard copy – contact Clerk | 10p/sheet |
Dosbarth 7 – Y gwasanaethau a gynigir gennym Class 7 – The services we offer(Information about the services we offer, including leaflets, guidance and newsletters produced for the public and businesses) Current information only |
(hard copy or website; some information may only be available by inspection) | |
| Allotments | Information available from Conwy C.B.C. | |
| Burial grounds and closed churchyards | Information available from Conwy C.B.C. | |
| Community centres and village halls Town Hall –Room Hire | Information available from Conwy C.B.C. | |
| Parks, playing fields and recreational facilities | Provided by Conwy C.B.C | |
| Clocks, memorials and lighting | Hard copy – contact Clerk | 10p/sheet |
| Bus shelters | Provided by C.C.B.C | |
| Markets | None | |
| Public conveniences | Provided by C.C.B.C | |
| Agency agreements | ||
| A summary of services for which the council is entitled to recover a fee, together with those fees (eg burial fees) | None | |
Additional InformationThis will provide Councils with the opportunity to publish information that is not itemised in the lists above |
||
| None at present |
Contact details:
Mrs Tina Earley MILCM
Town Clerk and Responsible Financial Officer
Town Hall
Ffordd Rhiw Road
Bae Colwyn Bay
LL29 7TE.
Tel: 01492 532248, e-mail: [email protected] or visit: www.colwyn-tc.gov.uk
SCHEDULE OF CHARGES This describes how the charges have been arrived at and should be published as part of the guide.
| TYPE OF CHARGE | DESCRIPTION | BASIS OF CHARGE |
|---|---|---|
| Disbursement cost | Photocopying @ 10p per sheet (black & white) | Actual cost* 1.5p/sheet, plus envelope and postage costs |
| Postage Included | Actual cost of Royal Mail standard 2nd class | |
| Statutory Fee | To cover time spent by staff collating the information | In accordance with the relevant legislation (quote the actual statute) |
* the actual cost incurred by the public authority